Ms. Jane Client
Senior Manager
The Client Company
1234 Any Road
Any City, CA 12345

May 30, 1999

Dear Jane,

Thank you for requesting a proposal from Your Company for the Boilerplate project. 

It was nice meeting with you. We are very excited about the opportunity to establish a relationship with The Client Company.  The user interface design for this particular project presents an interesting creative challenge and we are anxious to get started.

Attached is an estimated budget for the project components we discussed. This budget includes... does not include... [any info regarding budget issues]. 

Also included is a rough timeline, based upon the timeframe you mentioned. We are confident that we can meet the deadlines listed.

Together we discussed a number of possibilities for developing a visually-appealing experience that serves to entertain and inform... [summary of ideas discussed in meetings].

We already have a number of ideas that we look forward to reviewing with you. At the same time, we fully understand the importance of working closely with The Client Company team to develop the content appropriately.

We look forward to your response. Please call if you have any questions.

Best regards,

Joe President			
President 																																				     

Client name

Client name/Project name Proposal/Agreement

Prepared by
Your Company Name
30  May 1999

Your Company Background
Your Companyis a multimedia ... include a short 1-2 sentance company description

Internet Multimedia Services
Your Companyprovides  multimedia services for ... our clients include...

Products
Your Companyis the publisher/creator of ...

Publications
Interviews, articles, books ...
 
Presentations, Seminars,  and Training
List presentations, lectures, seminars, courses ... 

Awards
List of awards

Note: Together with a proposal, you may choose to include promotional collateral such as articles, reprints, awards, bios, and demo files from your portfolio. Of course, as a Shockwave developer you may simply suggest that the client visit your Web site to see examples of your work.

The Client Company                                                      Boilerplate Project Proposal Agreement

Introduction
The Client Company desires to retain Your Companyas an independent contractor to develop, in conjunction with the Client Company, ....... Accordingly, The Client Company and Your Companyagree to the following:

Project scope, definitions
In developing the Boilerplate project, Your Companywill provide the following deliverables to The Client Company.

Deliverable Number One
Clearly define deliverable number one.

Deliverable Number Two
Clearly define deliverable number two.

Deliverable Number Three
Clearly define deliverable number three....

Budget
Based on the assumptions, content outline and schedule, the development budget for the Boilerplate project will be as stated below.

Project Management
Administration / communications / meetings	$1.00	

Deliverable number one
Conceptual treatment	1.00	
Flowchart & Storyboards	1.00	
UI Testing of print based rapid prototype	1.00	
		
Deliverable number two
Art direction	1.00	
Illustration, artwork	1.00	
Animation	1.00	

Deliverable number three
Programming	1.00	
Testing	1.00	
Debugging	1.00	

Total Estimate	
$10.00	

Payment schedule
• $3.33 due upon execution of this agreement
• $3.33 due upon delivery of beta software
• Outstanding balance due upon delivery and acceptance of final project.

Schedule

Based on the assumptions, content outline and budget, the development schedule for the Boilerplate project will be as stated below.

Note: You may choose to provide a detailed shedule created using project management software. We like to use FastTrack, or In Control, for this. It also may be useful to summarize the following key dates in this format:  

Initial meeting/s	11/18/96	
Design review/s	11/18/96	
Design Feedback from client	11/18/96	
Sign-off on design	11/18/96	
Production reviews (alpha, beta)	11/18/96	
Production Feedback from client	11/18/96	
Final candidate review	11/18/96	
Final approval from client	11/18/96	

Delays and Changes
Any delay caused by conditions beyond Your Company’s reasonable control may result in delays of the deliverables as indicated. Delays beyond Your Company’s control include:

•The inability of The Client Company to comply with reasonable requests from Your Companyin a timely fashion. Your Companymay require electronic source materials and information from The Client Company personnel in order to produce the deliverables.

• The inability of The Client Company personnel to meet review schedules and submit requests for changes as outlined in the schedule.

Delays beyond Your Company’s reasonable control, and/or significant changes in the project scope (requested by The Client Company after acceptance of this agreement) may affect the development timeline and budget. Your Company will inform The Client Company at its earliest opportunity of any anticipated budget increases or delays in the delivery schedule and of the actions being taken to assure completion of the software within a time period acceptable to The Client Company.

Assumptions
• The Client Company will provide Your Companywith original artwork, photographs, text, etc. to be incorporated into the project.

• In the event that additional hours beyond the scope of this proposal are required, Your Companywill notify The Client Company of additional hours required and hours will be billed at a rate of $1.00 per hour.

Presented by: _______________________  Date: _______________

Accepted by: ________________________  Date: ______________

* Please sign and fax this page to 123-123-1234